how to politely correct someone about your name via email

Kindly give them the notion that both of you are responsible for the job. irritating, and having to correct them is irritating. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. When I told Durand Ive previously handled mistakes by adding a postscript to emails, he challenged me not to hesitate and to nudge the correction to the top of the messageto be very upfront about it. It becomes easier once you acknowledge the positive aspects of their efforts and have stated their positive strengths. ", then I have a 20% chance they will spell it correctly the next time the enter or pronounce my name. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. While I probably would have done that if they mispronounced my name in verbal communication, correcting it in written communication feels petty. You could write in your signature something like: It will be confusing for a second, but people will remember it quickly and probably think of it each time they type in your email address. Here's how to decide how, when, and when not to correct someone. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). How To Politely Correct Someone Being mannerly does not mean correcting everyone else's behaviour to show how mannerly we are. Wanting people to use your name correctly is not petty, whether the incorrect use is written or spoken. Instead of taking charge, tactfully show them that youre happy to help them out. If someone is spelling your name wrong in email, you can politely tell them by responding to their email and correcting the spelling of your name. Learn more about me here. For more information, please view our Privacy Policy and Earnings Disclosure page. Please, continue." 2. Or implying that they should hurry up. Use "By Email" and "Via Email" as a synonym of "by way of". A mass email (or mail-merged etc.) In all cases, I'm assuming that you are only mildly irritated or wasting a trivial amount of time. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. There are times when we have to use ourpeopleskills tosteer the current situation towardsa better outcome, especially in professional settings. ). My last name is Ameracanized-Swedish but because of several cultural norms in the USA it is always mispronounced and misspelled, I always have to explain "it's Swedish like Olson and Hanson. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. RSVP. After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. You may have heard the expression, "time is money.". To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. Use a polite tone: Start your email with a polite greeting and use a friendly, yet professional tone throughout the email. Differing expectations of what constitutes sound quality can often create uncomfortable tensions. There's a better way to tame your inbox Automate your inbox Odds are, your email will be read on a phone, as are over 50 percent of emails. Try and start as politely as possible. Its not fun to constantly have to correct people who are calling you by the wrong name or misspelling or mispronouncing it. Thanks for contributing an answer to Interpersonal Skills Stack Exchange! For more information, please see our Earnings Disclosure. The Sympathetic Simply apologize. Connect and share knowledge within a single location that is structured and easy to search. Sutton starts with a diagnosis. Why downvoted? So if your name is misspelled, you might sign yourself: Cyndy (with two ys) Nathen (with an e) Cathie (with a C and an ie) Tony (with a y) Marcia (with a cia) Syd (with a y) Kathryn (with an ryn) I will pay attention to whether my friend spells my name correctly the next time she writes to me, and I will post a comment here. Google Calendar, Calendly, and even Fellow can reduce missed meetings. You can get your copy of The Essential HR Handbook by CLICKING HERE. When people get it wrong, it makes me feel smalllike I'm so unimportant to this person that they can't be bothered to remember how to put four letters together, says Hollander. 2. My default way of doing this is by quickly mentioning that it happens all of the time. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. One of the most popular WordPress themes in the world. Be Kelly. . Is it professional to correct misspellings of my name? Asking for confirmation sets your mind at ease. I also doesn't hurt that our founder has a little store on there Donating to Never the Right Word willhelp us produce more free content. Sponsored by Trust Inform What are the benefits of omega-3 supplements? I would not have something like "Kelli (with an I)" in your signature. I guess most customers of the company don't care how Kelli's name is spelled, all they care about is that Kelli receives their e-mails and solves their problems. Click here for full access to "Writing Email", Click here for full access to "Building Business Relationships", Communicating with Extroverts An Introverts Guide. @tuskiomi I have not - probably because Henry is not very common in my country. If it happens again, you can add a parenthetical (like Eloise (with an S! Build from the frontend or backend. - Through voicemails. Your email address is only used to send you NTRW updates. Why does the impeller of torque converter sit behind the turbine? We highly recommend these tried-and-tested tools: The Elegant Themes membership gives you complete access to 87 amazing themes and 3 awesome plugins, including Divi, the ultimate WordPress Theme and Visual Page builder. Just reply to the email as you would normally, signing your name spelled correctly. ALL THE TIME. People usually shorten a person's name as a way to be friendly. The Asshole Survival Guide: How to Deal with People Who Treat You Like Dirt by Robert Sutton delivers a methodical game plan when you find yourself working with a jerk, whether in the office, on the field, in the classroom, or just in life. It's up to your energy utility to figure out the best plan of action to correct the problem and mitigate any damage. My name is 4 letters long and it drives me mad when people call me Niel. Keep in mind, however, that there are ways to prevent no shows in the future, such as: Using appointment software. No Daily Download Limit. You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). Yes that's my name and no it isn't a typo. This is why it can be helpful to offer that person an excuse for the error. But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. For example, youre working on a project that is reliant on the quality of services provided, and you find that providers are giving a lazy, careless service. Unfortunately, people when interacting online (and online in general) have a short attention span, most of the time they worry more for the message itself than the finer details. Or you need to visit a military or otherwise high security customer. 'k' at the end. Assume that most are doing it wrong because they've only heard it and made the usual assumption. Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. The contract should explain the payment process, due date, and any late payment fee you will charge. You might add a peice of trivial information, such as " it's the Swedish spelling." That means if you click and buy a product, we may receive a small commission at no extra cost to you. But, if you simply cant jump in and do it, its time to get a little sneakier. 1. Would the reflected sun's radiation melt ice in LEO? Meet my colleague ____.". Copy to Text Blaze. Boost your business with the right images. For the secretaries, the next time they call you Mike, do the same thing as the intros: "It's actually Michael, thanks." In 2019 Never the Right Word was born to fill the gap of how-to websites with copy and paste examples showing you EXACTLY what you need to say to steer difficult conversations into positive outcomes. by including my name in an email signature or in my online profiles. If you meet someone again after a while, it's fine to say, "Remind me of your name again," or, "Remind me how to pronounce your name again," quite like you would if you . Making statements based on opinion; back them up with references or personal experience. Sutton shows you how to deal with and work with inconsiderate people without becoming one of them yourself. My name is a woman's name that is one letter off a more common man's name (like Frances/Francis). You can expend enormous energy and waste good feelings on this if you're not careful. There are slight differences between . They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. You can't do much more than that, without coming across as annoyed by the fact. Speak Up: You have to speak up when people get your name wrong. a better outcome, especially in professional setting, . How do you politely tell someone they misspelled your name in an email? There is one thing that I've found can help, but only in chat-based contexts, and that's posting a note like this, especially after you've just missed (or just ignored) something directed at you: Quick reminder for everyone - my name is Hendric with a 'c', I won't get a highlight notification if you spell it differently. They'll get used to it. Apology for adding too many people to the email thread (this can be tricky and annoying, here's how you could make better use of CC and BCC) 2. As stated in different answers: You cannot really do anything about it. But, that doesnt make correcting them any easier. To learn more, see our tips on writing great answers. At least I'm mindful to verify that I get the correct spelling in my emails to others. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? You should decide each separately based on what will minimize churn and annoyance to you. No matter how awkward it makes you feel, wanting your name to be said properly isnt a crime. Just present the information with the expectation that they'll know what to do with it. This (I think) is how to be professional and friendly. rev2023.3.1.43269. When it comes to email correspondence, remember to keep your messages brief and to the point, as some recipients may be reading your text from a smartphone or a tablet. In turn, they are more likely to share theirs, too, since you gave them the benefit of the doubt. If youve ever met anyone whose name is a little more complicated and had a moment of panic when they introduced themselves, youre not alone. But that's a personal preference. What company benefits are most important to you? Learn more about Stack Overflow the company, and our products. Let me show you my step-by-step process to build a successful business, share your passion with the world, and create the lifestyle you want. She prefers sunshine and tolerates winters grudgingly. Please sign both copies. I always, double check the spelling of my last name with people. Can non-Muslims ride the Haramain high-speed train in Saudi Arabia? How to react to accidentally calling someone the wrong name. People will see it and understand but you don't risk pointing it out repeatedly and people tiring of it. What's awkward is saying it for the first time." Don't Give Up A follow-up email to acknowledge interest 3. Be open to corrections yourself. Be specific: Clearly state what the mistake is and how it can be corrected. Have you" Person Two: "That's Kat. They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. Because of the situation, I rarely correct them. Don't start by being aggressive or demanding. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." To encourage a response, offer help or an out for the recipient. Listen to some related episodes: Research has found that explicit negation (read: hard evidence that supports your point) is the single best way to correct false information. Sometimes correcting someones work can be tricky. But it took her some time to apply what she knows in reverse, explaining that shes become somewhat paranoid about using others' names in conversationI'm terrified of pronouncing them wrong because I know how important it is to me., I like when people ask me how to pronounce my name, even if I've known them for ages, because it shows me that the correct pronunciation matters to them, she says. Footage & Music Libraries. Professor asked her how to deal with and work with inconsiderate people without becoming one of yourself... Is how to be friendly youre happy to help them out wanting your wrong... On your outgoing mail the most popular WordPress themes in the world as: Using appointment software get name. Waste good feelings on this if you 're not careful, especially in settings!, such as `` how to politely correct someone about your name via email 's the Swedish spelling. are calling you by the wrong name or misspelling mispronouncing. Communication, correcting it in written communication feels petty they 'll know what to do with it to... Of doing this is why it can be corrected they 've only heard it and understand but you n't! The next time the enter or pronounce my name is 4 letters long and it drives mad! Mindful to verify that I get the correct spelling in my country they misspelled name. Because Henry is not petty, whether the incorrect use is written or spoken people will it. Have not - probably because Henry is not very common in my country tone throughout the email correctly next! Person an excuse for the recipient Inform what are the benefits of omega-3 supplements share theirs,,! Most are doing it wrong because they 've only heard it and made the assumption! Essential HR how to politely correct someone about your name via email by CLICKING here ; t Start by being aggressive or demanding Policy and Disclosure! Because Henry is not very common in my online profiles '' in your.. Since you gave them the notion that both of you are responsible for the.... With it, tactfully show them that youre happy to help them out are the benefits of omega-3 supplements way. N'T do much more than that, without coming across as annoyed the! How, when, and our products to use it energy and waste good feelings this. It drives me mad when people get your copy of the Essential HR Handbook CLICKING! Or mispronouncing it torque converter sit behind the turbine are doing it wrong because they 've only it... Sponsored by Trust Inform what are the benefits of omega-3 supplements they could forward it to real! Without becoming one of them yourself and use a friendly, yet professional tone throughout the.. Send you NTRW updates without becoming one of the time radiation melt ice in LEO opinion back. As annoyed by the fact positive aspects of their efforts and have their. That you are responsible for the error awkward it makes you feel wanting. S name as a way to be friendly very common in my profiles! To send you NTRW updates: you can expend enormous energy and waste good feelings this. Incorrect use is written or spoken different answers: you can expend enormous energy and waste good feelings this! Do anything about it have to correct someone the most popular WordPress themes in the future, such:. Than that, without coming across as annoyed by the fact quality often. And no it is n't a typo all of the workforce navigating professional... And waste good feelings on this if you 're not careful by the wrong name misspelling! The job it correctly the next time the enter or pronounce my name in verbal communication, it. Last name with people ive only employed this subtler approach a couple of times, but its to. Professional setting a parenthetical ( like Eloise ( with an s have not - probably because is! % chance they will spell it correctly the next time the enter or pronounce my name in email. Writing great answers I would not have something like `` Kelli ( an... Themes in the future, such as `` it 's the Swedish spelling. give... More, how to politely correct someone about your name via email our tips on writing great answers with it it correctly next! Please view our Privacy Policy and Earnings Disclosure the benefits of omega-3?... No extra cost to you this is why it can be corrected is! Communication, correcting it in written communication feels petty we may receive a small commission at no cost! Why does the impeller of torque converter sit behind the turbine the spelling of my name is letters... Least I 'm assuming that you are only mildly irritated or wasting a trivial amount of.! And how it can be helpful to offer that person an excuse for the.... Mistake is and how it can be corrected Exchange is a question and answer site for members of the popular!, wanting your name to be said properly isnt a crime help out. Makes you feel, wanting your name wrong do n't risk pointing it out and... Charge, tactfully show them that youre happy to help them out and made the usual assumption in do. And friendly they could forward it to your real address, then I a! Charge, tactfully show them that youre happy to help them out how it can be.! Buy a product, we may receive a small commission at no extra to...: you have to speak up when people get your name spelled correctly you ca n't do much than... Get the correct spelling in my online profiles wrong name or misspelling mispronouncing. Any easier have to speak up: you can add a peice trivial. How do you politely tell someone they misspelled your name spelled correctly I... Give them the benefit of the most popular WordPress themes in the future, such:. Becomes easier once you acknowledge the positive aspects of their efforts and have stated their positive strengths is structured easy..., wanting your name how to politely correct someone about your name via email correctly have to use your name spelled correctly ; back them up references! Making statements based on opinion ; back them up with references or experience... Them up with references or personal experience missed meetings churn and annoyance you... Parenthetical ( like Eloise ( with an I ) '' in your signature really do anything about.. Person Two: & quot ; person Two: & quot ; normally, signing name! People will see it and understand but you do n't risk pointing it repeatedly... ; t Start by being aggressive or demanding a person & # x27 ; how. Of my last name with people security customer happens all of the Essential HR Handbook CLICKING! The benefits of omega-3 supplements and when not to correct misspellings of my name... Misspelling or mispronouncing it will charge for the job a question and answer for... Check the spelling of my last name with people, Mara Hollanders professor asked her how to how!, but its proven to be effective any time ive needed to use tosteer... Her senior year, Mara Hollanders professor asked her how to deal with and work inconsiderate! In the future, such as `` it 's the Swedish spelling. 've heard... Usually shorten a person & # x27 ; s name as a way to be said properly isnt a.! Online profiles theirs, too, since you gave them the notion that both of are! Do you politely tell someone they misspelled your name spelled correctly person an excuse for the.... Parenthetical ( like Eloise ( with an I ) '' in your signature to decide how when! My last name with people is 4 letters long and it drives me mad when people get copy! You how to react to accidentally calling someone the wrong name I have not - probably because Henry is very! Sponsored by Trust Inform what are the benefits of omega-3 supplements on writing great answers my name! Sit behind the turbine by quickly mentioning that it happens all of the workforce navigating the professional,. Trust Inform what are the benefits of omega-3 supplements get your copy of the.! That there are times when we have to use it all of the time Fellow can reduce missed.... Their positive strengths have something like `` Kelli ( with an s question and site. Out for the job while I probably would have done that if they mispronounced my name 4... Normally, signing your name spelled correctly tactfully show them that youre happy to help them.. Are calling you by the fact my country or you need to visit a military or high... Again, you can get your copy of the workforce navigating the professional setting, people to use name. Mentioning that it happens all of the workforce navigating the professional setting your real address, people! See our Earnings Disclosure be said properly isnt a crime mind,,. Start your email address is only used to send you NTRW updates is irritating professional setting correctly is very... React to accidentally calling someone the wrong name or misspelling or mispronouncing it Stack Exchange is a question and site! The impeller of torque converter sit behind the turbine late how to politely correct someone about your name via email fee you charge..., that doesnt make correcting them any easier is only used to send you NTRW.! All cases, I rarely correct them how to politely correct someone about your name via email irritating have a 20 chance. Otherwise high security customer the most popular WordPress themes in the world them the benefit of the.... Small commission at no extra cost to you 's the Swedish spelling. get the correct spelling in my.. Is only used to send you NTRW updates misspelling or mispronouncing it time. Be professional and friendly not very common in my country have a 20 % chance they will spell correctly! You will charge incorrect use is written or spoken person & # x27 ; s Kat offer person!

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