ground rules for workshop participants
"Go for Quantity" is a great rule to establish before diving into a brainstorming session. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. Honest and constructive discussions are necessary to get the best results. Because creative ideas often arise while actively working on or talking about specific topics. Contribute to a single conversation. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Ideation and brainstorming sessions flow better when they are not interrupted by judgmental questions or critical comments from individuals. Share the list with the meeting participants before startingthe meeting. As a result, discussion can become toxic and can quickly grow into conflict. Something went wrong while submitting the form. 4. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. As a result, discussion can become toxic and can quickly grow into conflict. 0000007507 00000 n This important distinction asks employees to treat customers in the same way that they would treat their manager. Training Workshop Ground Rules 1. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. %PDF-1.5 Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Stay mentally and physically present Be present, and don't attend to non-meeting business. Be present, and don't attend to non-meeting business. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Respectfully challenge the idea, not the person. Use a ready-made list of proven meeting rules, like the one we are provided above. Here are some of our favourites: Its often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. How? Be present, and dont attend to non-meeting business. If you state a problem or disagree with a proposal, try to offer a solution. Detach yourself from preconceived outcomes you want to achieve. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 41. Print multiple copies of each page and stack them up for distribution. 20. Be direct and honest. Whenever you hope to facilitate conversations on social justice concerns, whether preparing for a one-hour workshop or weaving such discussions into a year-long class, a vital first step is the development of guidelines for participation. Stay mentally and physically present. http://www.hawaiienergypolicy.hawaii.edu/. Research shows that calling out a team member can create unintended consequences if the person calling them out is wrong: The other person will keep raising the issue or will shut down for the rest of the meeting. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. They're ideal for groups of 9 or more people. The A & A Rule says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. Ground rules should be specific, clear, and agreed upon by all participants. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. As you may guess, this comes from the original saying "What happens in Vegas, stays in Vegas". Keep an open mind. Go with the flow. If the rules are too many, it is easier for participants to forget them. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. 45. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. As a result, discussion can become toxic and can quickly grow into conflict. 0000008589 00000 n Limit the number of ground rules to 12. "Disagree without being disagreeable" means that it's fine to have a different opinion, but that participants should express their disagreement to each other in a constructive way. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. 3. 0000005225 00000 n They describe specific actions that team members should take to act effectively. Ask the teams to take turns to identify its top two ground rules. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. Once stated, anyone in the meeting can say ELMO! at any time to indicate that it is time to move on to the next topic. 31. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. This builds trust and creates psychological safety that enables better collaboration among the members of the group. Announce a 5-minute time limit. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. Plan and implement follow-up activities after the workshop. Need help with designing or delivering corporate training initiatives? [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 We offer cost-effective solutions and tailored training programs that are practical, innovative, engaging and relevant. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. There are always a mix of extrovert and introverted people in a meeting. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. In general, meetings are better if more people participate and take responsibility for discussions and decisions. To be effective, meeting ground rules should be based on research around best practices in the workplace. 40. Keep an open mind toward other peoples suggestions. Make positive comments about other peoples ideas. Analyze and discuss ideas, not people. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). 0000008050 00000 n It's a great meeting rule to put the group into a forward-looking mindset. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. While this seems good on the surface, it can lead the group to spiral into endless back and forth discussions without making progress whatever. Turn off your electronic devices. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. 55. 0000003239 00000 n Normally, we do this in reverse. Make sure your comments are relevant to the purpose of the workshop. 16. Often people do this unconsciously because they feel that the meeting isnt relevant to them. Use case: Sparking creativity and having a productive brainstorm. 67. Learn how to use Labeling to work effectively with emotions in a meeting. Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. What are some of your ground rules? Share time so that all can participate. As a result, discussion can become toxic and can quickly grow into conflict. Decline the invitation to a workshop, unless it is relevant to your role. At the end of this article, we have listed 70 different ground rules for training workshop participants. Its OKto disagree, respectfully and openly, and without being disagreeable. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. Maintain confidentiality. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. (These are in no particular order. A calm environment encourages participation and learning. 69. When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Distribute different lists. Respect the groups time and keep comments brief and to the point. 0000009022 00000 n The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Interested in learning more about our train the trainer courses? This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 1. Normally, we do this in reverse. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. These guidelines, often referred to as "ground rules" or "community norms . Encourage others to participate. How? Review the workshop ground rules as a large group. 28. The more tangible ideas are, the easier it is to discuss them. Hb```f``Uc` bE800lmoSP P XN[l This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. 0000007281 00000 n A good practice is to establish ground rules for a targeted use case, that depends on the nature of the meeting. Ground rules can be changed at any time as long as you abide by the ground At the end of the workshop, thank the facilitator and your fellow participants. Be patient when listening to others speak and do not interrupt them. There are always a mix of extrovert and introverted people in a meeting. Do your homework. Share your perspective and experience with others. 4. Clearly identify your comments as facts or opinions. 48. Decisions Making at any time to indicate that it is time to move on to the next topic. Parking Lot is a place, where participants can park off-topic ideas, questions, or comments for a later time. There are always a mix of extrovert and introverted people in a meeting. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. Avoid Yes, but conversations. 0000001553 00000 n at any time to indicate that it is time to move on to the next topic. 0000001976 00000 n Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. stream Determine ground rules for the workshop. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Come to the meeting with a positive attitude. 0000005673 00000 n Participate 100% by sharing ideas, asking questions, and contributing to discussions. Communications 0000068326 00000 n We can help. Below is a list of a few ground rules Ive picked up along the way and have since leveraged in my training sessions/workshops. There are always a mix of extrovert and introverted people in a meeting. After the workshop, reflect on the role you played and plan how to do better in future. 54. 8. After this agreement, the group can stop arguing and move on. It may be a planning session, or a process-improvement workshop, a premortem workshop or a training program. 70. How? 12. Share this perspective with the others. Undiscussable issues are those issues that are on everyones mind, but no one is able to bring them forwards. This game exposes the participants to several ground rules for conducting an effective training workshop. When the Vegas Rule is used in a meeting, it means that everything that will be said in the meeting stays in the meeting. For example, research has identified three results that all leadership teams need to achieve: strong performance, positive working relationships, and individual well-being. 46. Consider setting the following ground rules for virtual training sessions: Communicate professionally with others Wait for others to finish speaking before you speak Each time you speak, state your name so that others begin to recognize your voice Build on others' ideas and thoughts Disagreeing is OK - but be respective and courteous Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. Feel that the meeting is more productive and fun, if everyone participants and contributes equally elsewhere '' is great... Can park off-topic ideas, questions, or a training program judgmental questions or comments. Easy to remember quality of the workshop, unless it is time to move on to next... Are, the group later time this in reverse rules Ive picked up along the way and have leveraged... Without directly addressing the problem of a few ground rules should be based on research around best practices in workplace... 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